Room hire fees (open Monday>Friday only)

Times

0900 - 1300

1300 - 1700

0900 - 1700

1900 - 2200

Meeting Room &
Parnell Room

£30

£30

50

£30

Children's Room & Committee Room

£20

£20

£30

£20

Quiet Room

£8

£8

£15

£8

Equipment hire

£5

£5


£5

ON HIRING

Please read our Terms and Conditions

 You will find full details of our Hirings Terms and Conditions in the THIS PDF.

Hiring Rooms at the Quaker Meeting House

Meeting House  rooms are available to rent on weekdays by groups whose activities and aims do not conflict with Quaker beliefs.  Hire fees contribute to the upkeep of the building and to the cost of non-profit-making work carried out by the Quaker movement.

With its quiet, relaxing atmosphere, away from all the usual interruptions, Colchester Quaker Meeting House is an excellent venue for your interviews, meeting, seminar, workshop, conference etc.

Meeting House facilities include:-

Four rooms of various sizes to suit groups from 10 to 80 people (details below)

Resident warden

Kitchen facilities and tables

Wheelchair access to ground floor rooms and toilets

Hearing aid loop in main meeting room

Close to town centre and public car park  Map of location    Slide show of the Meeting House

Availability Monday to Friday, 9.00am to 5.00pm and 7.00pm to 10.00pm (not weekends or bank holidays)

Very reasonable fees (details below)

Regular bookings are welcomed

Colchester Quaker Meeting House is a no-smoking, no alcohol, no gambling venue

Full details of our room hire policy are available HERE


The Quaker Meeting House is owned by Southern East Anglia Quaker Meeting but is managed locally by Colchester Quaker Meeting.


A temporary non-resident warden is available to help with the day-to day running of the Meeting House and can be contacted on the Meeting House telephone 01206 540447 and by email warden@colchesterquakers.org.uk


A temporary non-resident warden is available to help with the day-to day running of the Meeting House and can be contacted on the Meeting House telephone 01206 540447 and by email warden@colchesterquakers.org.uk

FEES

PLEASE NOTE
Fees are for the session, not the hour. A session includes the time taken to setup the meeting and/or speakers before the formal proceedings and clearing up afterwards. We ask hirers to arrange their meetings accordingly.


(prices are valid until 31.12.19)

Payment

by BACS our preferred method

If you are paying by BACS, please quote the invoice number on all BACS payments.

by cheque made payable to ‘Colchester Quaker Meeting’ and returned to the Meeting House, with the invoice number on the back.

If absolutely necessary cash can be accepted but please put it in a bag labelled with the event and time and hand it to a Member of the Meeting or warden if present. If not, it can be put through the letterbox in the side door of the building

Booking procedure

First-time hirers - Potential hirers should initially make contact with the warden and obtain a Booking form.  If this is the first time you are hiring the Meeting House, we require information about the aims and purposes of your organisation, to ensure it complies with our lettings policy. The warden can then arrange a visit to the Meeting House if required, check room availability, agree charges and provide the booking form.  It is important that all hirers are familiar with the emergency procedures in case the building needs to be evacuated. You should contact the warden at least a week before your booking is due in order to arrange a time and day (Monday to Friday 10.00 to 16.00 only) to visit the Meeting House.


It is not possible to ensure full coverage of the premises by a representative of the Meeting and you may need to be given the door code and instructions on using the building without a warden present. Similarly, please contact the warden well in advance if you wish to use any of our equipment for your meeting. Assistance will not necessarily be available in setting it up.

All bookings must be confirmed within five working days by returning a completed booking form to the warden, or the booking dates will become free again. On return of the completed booking form, the warden will give you the arrangements for access at the time of your hiring.  You will be sent an invoice with payment details, preferably by email. Invoices must be paid within 30 days of receipt of invoice or further hiring will not be acceptable or honoured.


Bookings are accepted on a first come, first served basis. We reserve the right to move, cancel, suspend or alter bookings to ensure best use of the premises.